Cybersecurity Tip #1 – Own IT: manage your privacy

This week’s cybersecurity focus is to “Own IT.” by managing your privacy.

Your devices — smartphones, laptops, and wearables — make it easy to connect to the world around you, but they can also pack a lot of info about you and your friends and family, such as your contacts, photos, videos, locations and health and financial data. Here are a couple of tips to help manage your privacy in an always-on world:

  • Think before you app: Information about you, such as the games you like to play, your contacts list, where you shop and your location, has value, just like money. Be thoughtful about who gets that information and how it’s collected through apps. Remember, personal information is like money. Value it. Protect it.
  • Update your privacy settings: Want to view or change your privacy/security settings for all your different accounts, but don’t know where to find them? Our friends at the National Cyber Security Alliance have put together a list of links for popular apps, devices and online services, including social networks, email accounts, search engines, and more. Check it out here: Manage Your Privacy Settings.

Computing Services is here to help you with cybersecurity and answer any questions you may have. Feel free to contact us at (719) 587-7741, computingservices@adams.edu, or stop by our offices in the Computing Services building.

Have a great day!
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Important Copyright Notice and Information for Students

As the fall semester presses on, I’m writing to remind you of the risks involved with illegally downloading and/or sharing of copyrighted music, movies, games and software over the Internet. Unauthorized obtaining, sharing or offering such copyrighted material is illegal and in violation of U.S. copyright law. If caught, you may face severe civil and criminal penalties, including prison and monetary damages. Anyone found to have infringed a copyrighted work may be liable for statutory damages of up to $30,000 for each work and, if found to be willful, that amount may be increased up to $150,000 for each work infringed. Movie and recording companies actively monitor the Internet to identify individuals who are illegally downloading and/or sharing movies and music via peer-to-peer networks.

ASU fully complies with Federal law and takes prompt action when notified that one of its students may be illegally downloading and/or sharing copyrighted material. University Policy 500-008, Unauthorized Downloading and File Sharing of Copyrighted Digital Materials, is located on the ASU Computing Services Website in the Policies section, at https://www.adams.edu/administration/computing/. If caught, ASU penalties could include loss of access to the campus computer network, disciplinary action and in extreme cases, expulsion from the University.

You may think that the large movie or recording companies won’t bother prosecuting a single university student downloading or sharing copyrighted material. Think again. Organizations such as the Recording Industry Association of America are serious about protecting their copyrighted material. In 2009, a Boston University graduate student was ordered to pay $675,000 for illegally downloading and distributing 30 songs. This comes out to $22,500, per incident, of copyright infringement. There are a number of online sources that provide legal alternatives for downloading or otherwise acquiring copyrighted material. A listing of many of these sites can be found at: http://www.educause.edu/legalcontent.

If you have specific questions regarding ASU’s Unauthorized Downloading and File Sharing Policy please contact the ASU Computing Services Help Desk at 587-7741 or via email at computingservices@adams.edu.

Thanks and have a great rest of the semester!

It’s National Cybersecurity Awareness Month!

October is upon us — the season of pumpkin spice lattes, fall foliage, and Halloween. Did you also know that October is National Cybersecurity Awareness Month? That means it’s time to learn about some easy steps you can take to be safer and more secure online.

Held every October, NCSAM 2019’s theme is: Own IT. Secure IT. Protect IT., emphasizing proactive steps to enhance cybersecurity practices.

Own It.

  • Never click and tell: staying safe on social media
  • Update privacy settings
  • Keep tabs on your apps: best practices for device applications

Secure IT.

  • Shake up your passphrase protocol: create strong, unique passphrases
  • Double your login protection: turn on multi-factor authentication
  • Shop safe online
  • Play hard to get with strangers: how to spot and avoid phish

Protect IT.

  • If you connect, you must protect: updating to the latest security software, web browser and operating systems
  • Stay protected while connected: wi-fi safety
  • If you collect it, protect it: keeping customer/consumer data and information safe

Throughout the month, we’ll provide some videos, other resources, and share some tips to encourage personal accountability and proactive behavior to help protect yourself and the university online.

Computing Services is here to help you with cybersecurity and answer any questions you may have. Feel free to contact us at (719) 587-7741, computingservices@adams.edu, or stop by our offices in the Computing Services building.

Thanks!
ASU Computing Services

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CS Maintenance for Thursday, 9/26 through Saturday 9/28

***Maintenance Activities for Thursday, 9/26/19***

Beginning at 9:00 PM, campus PCs will receive updates to Mozilla Firefox ESR and Google Chrome Enterprise. Employees are encouraged to log off, but leave their computers on when leaving work. This will assist the installation of these updates and minimize any impact.

Also beginning at 9:00 PM, Computing Services will be performing maintenance on several campus systems, including the campus blogs, events, how-to and cswiki servers, web database, freeradius, and the campus LDAP systems. There will be minimal interruptions to campus services as we perform these maintenance activities.

***Maintenance Activities for Friday, 9/27/19 through Saturday, 9/28/19***

Beginning at 9:00 PM on Friday, 9/27 and lasting through Saturday morning, Computing Services will be performing maintenance on all Windows servers and SQL servers. During this time, the following programs and services may be inaccessible and/or may reboot: TutorTrack, Axiom (may experience delays in uploads into Banner), PrintShop, AppXtender, Print Services (briefly), Donor II, and Camera Server reboots.

Computing Services thanks you for your patience and understanding as we perform these critical maintenance activities. As always, if you have any questions, please call the ASU Computing Services Helpdesk at 7741 or contact us via email at computingservices@adams.edu.

Have a great day,
Computing Services

Banner Downtime and Maintenance for Thursday, 9/12/19

Computing Services will be performing several critical maintenance tasks that are required for our various systems. See below for details:

***Banner Downtime and Maintenance for Thursday, 9/12/19***

The Banner production environment will be unavailable Thursday evening from 8:30 PM to approximately 2:30 AM on Friday, while the Oracle PSU updates are deployed to the production environment. During this time, ALL Banner services will be inaccessible, which includes Banner 9, Self-Service, Web-Services, School Services, and DegreeWorks, etc.

In addition, there will be brief interruptions to both on-campus services and the Internet beginning at 9:30 PM, due to several maintenance activities, including file server updates and back-end systems. Throughout this time, on-campus users will experience brief periods where some services may be unavailable. All services (other than Banner as detailed above) are anticipated to be restored by 10:00 PM.

Computing Services thanks you for your patience and understanding as we perform these critical maintenance activities. As always, if you have any questions, please call the ASU Computing Services Helpdesk at 7741 or contact us via email at computingservices@adams.edu.

Have a great day,

Computing Services

Banner PROD DB Available – Saturday 09/07/2019 @ 6pm

Banner PROD DB Available – Saturday 09/07/2019 @ 6 pm

The Banner 2019 2nd Quarter Updates are complete in the PROD environment. The Banner ADMIN and Self-Service Applications are now available. 

Banner 8:

General 8.11.1
AR 8.5.4.3
Finance 8.12.0.2
Fin Aid 8.35.1, 8.35.1.1, 8.35.1.2 & 8.35.1.3
Student 8.18 & 8.18.0.1

B9 Admin:

Admin Common 9.3.17
General 9.3.14
AR 9.3.11
Finance 9.3.12
Fin Aid 9.3.14 & 9.3.14.1.1
HR Payroll 9.3.11 & Position Ctrl 9.3.11
Student 9.3.15 & 9.3.15.1.4

B9 SSB:

DB Upgrade 9.17 & 9.17.0.1
BCM 9.5.0.1 (Installed, not deployed)
General SSB 9.3
Student SSB 9.9.0.1
COF Student Reg SSB 9.12 (COF version previously installed, not deployed)
BEIS 8.4.0.2, 8.4.0.4, & 8.4.0.5 (Requires WebTailor 8.9+)
WebTailor 8.9 (Requires BEIS 8.4.0.4+)

Ethos API Install & Deploy

BEP 9.2 MANUAL INSTALL (Installed, not deployed) 
Ethos API DB Upgrade 9.16
Banner Integration API 9.16
Student API 9.16

AppXtender & BDM:

AppXtender License Key update
BDM 8.7.1.6_Hotfix (latest)
AppXtender 16.3 Patch 11
Computing Services thanks you for your patience and understanding as we perform these critical maintenance activities. As always, if you have any questions, please call the ASU Computing Services Helpdesk at 7741 or contact us via email at computingservices@adams.edu

Have a great day!
Computing Services

Banner and CS Maintenance for Thursday, 9/5 and Saturday 9/7

Greetings and welcome back from Computing Services! Now that the semester has begun and we are past our maintenance freeze, Computing Services will be performing several critical maintenance tasks that are required for our various systems. See below for details:

***Maintenance Activities for Thursday, 9/5/19***

Beginning at 9:00 PM and lasting until roughly 11:00 PM, Computing Services will be installing security updates on several Banner and DegreeWorks systems. During this time, ALL Banner services will be inaccessible including School Services, Banner Web, DegreeWorks, Banner 9, etc.

Also beginning at 9:00 PM, the campus analog services (faxes, building monitoring, Faculty Drive phones) will be down for roughly one hour as we perform updates and maintenance on our analog gateway. All campus VoIP phones will remain operational throughout this maintenance activity.

***Banner Downtime and Maintenance this weekend***

This Saturday, 9/7, beginning at 6:00 AM, Computing Services will be installing critical security patches to PROD Banner and other back-end systems. ALL Banner services and Degreeworks will be offline during this time, and we anticipate systems will be available late Saturday night or early Sunday morning pending our successful verification of the maintenance.

Computing Services thanks you for your patience and understanding as we perform these critical maintenance activities. As always, if you have any questions, please call the ASU Computing Services Helpdesk at 7741 or contact us via email at computingservices@adams.edu.

Have a great day,

Computing Services

Computing Services Maintenance for Thursday (7/11)

**Maintenance Activities**

Beginning Thursday at 9:00 PM and lasting to roughly 10:00 PM, there will be brief outages to faculty and staff office VoIP phones. This is due to a required firmware upgrade that Computing Services will be pushing out to campus phones. When arriving at work on Friday morning, your phone should function normally. However, if you have any problems, please don’t hesitate to reach out to us by calling the ASU Computing Services Helpdesk at 7741 or contact us via email at computingservices@adams.edu.

Have a great day,

Computing Services

Computing Services Maintenance for tonight, Thursday (6/27)

**Maintenance Activities**

Beginning tonight at 9:00 PM and lasting to roughly 12:00 AM (midnight), there will be brief outages to both on-campus resources and the Internet. This is due to several maintenance activities to the campus firewall systems and several back-end systems. Throughout this time, on-campus users will experience brief periods where some services may be unavailable. All services are anticipated to be restored by 12:00 AM.

Also at 9:00 PM, all campus Mac computers will be receiving updates remotely for Flash, Firefox and Google Chrome. Mac users are encouraged to log off and leave their computers on to assist with the remote installation of these patches.

Computing Services thanks you for your patience and understanding as we perform these critical maintenance activities. As always, if you have any questions, please call the ASU Computing Services Helpdesk at 7741 or contact us via email at computingservices@adams.edu.

Have a great day,

Computing Services

Computing Services Maintenance for Thursday, June 20, 2019

At 9:00 PM, Computing Services will be performing a test of our backup Internet connection for Wireless and Residential network services.  Brief interruptions of service may occur between 9:00 PM and 10:30 PM.

Also beginning at 9:00 PM, we will be installing Windows Updates to all PCs on campus.  Employees are encouraged to log off but leave their computers on when leaving work today to assist in the installation of these patches.

Computing Services thanks you for your patience and understanding as we perform these critical maintenance activities.  As always, if you have any questions, please call the ASU Computing Services Helpdesk at 7741 or contact us via email at computingservices@adams.edu.

Have a great day!
Computing Services