The Administrative Technology Advisory Committee has identified the following items as high priority for the FY15-16 year. The items have been submitted to the IT Governance Committee.

• Campus Card/OneCard Replacement
• Centralized Event Management/Classroom Management Software Solution
• Event Marketing

The following items were identified as high campus impact and sub-committee groups have been formed to investigate and recommend possible solutions:

• RFI for distance learning course/student management solution that integrates with Banner – DISC Group
• Online payment system for use for items such as fines, parking, clubs, tickets, etc. – Sub-committee is currently being formed
• Payment Plan System – Students can set their payment plan online rather than calling the OneStop

With our current campus reorganization ATAC will also be reviewing our membership to ensure all our constituents are properly represented.

Classroom/Event Scheduling Software is one of the ATAC, FTAC, and STAC high priorities for the 2014-2015 year. ATAC, FTAC, and STAC members have expressed the desire for a centralized, managed, and easy to use method of scheduling meetings, classrooms, and events on campus.

After getting feedback on the requirements from ATAC, FTAC, STAC, the events planning committee, and other campus entities ATAC would like to submit a Request for Information (RFI) through the state system to find possible vendors that could fit our campus needs.

Please review the spreadsheet of room scheduling/room reservation requirements and make comments on the Google Sheet.

Requirements for Classroom/Event Scheduling Software

If you have trouble making any comments on the Google Sheet feel free to contact christinestreeter@adams.edu directly.

ATAC Action Items 

All members and constituents:

Please review the spreadsheet of room scheduling/room reservation requirements and make comments on the Google Sheet.

Requirements for Classroom/Event Scheduling Software

After getting feedback on the requirements from ATAC, FTAC, STAC, the events planning committee, and other campus entities ATAC would like to submit a Request for Information (RFI) through the state system to find possible vendors that could fit our campus needs.

Classroom/Event Scheduling Software is one of the ATAC, FTAC, and STAC high priorities for the 2014-2015 year.

——–Meeting Minutes ——–

• ATAC membership
  • How is continued ATAC membership decided/updated? How do we make sure administration on campus is appropriately represented?
  • suggested by Aaron Miltenberger to have PASC involved in ensuring we have good campus representation, however ATAC includes both classified and professional members
  • Possibly both PASC and CCC assist with members appointments?
• IT Governance Charter update:
  • http://blogs.adams.edu/it-governance/
• IT Governance and ATAC blogs Update
• Status updates of priorities (Marketplace system, room scheduling, etc.)
  • Ecommerce – what are the needs/wants of a system? How do we generate the list of needs?
  • Room Scheduling/Event Scheduling software
    • Christine – will take the action of finding out if we can get ecommerce on CHECO conference agenda
  • OneCard – reinvigorate the onecard group to identify what our wants/needs are and start looking at costs for other vendors

Christine Streeter – present

Karla Hardesty – present

Stephanie Lewis – present

Judy Phillips – not present

Aaron Miltenberger – present

Dianne Lee – not present

Mike Henderson – not present

Alicia Harmon – not present

Stacy Davis  – present

Stacy Taylor – not present

Dodie Day – not present

Gaylene Horning – not present

Jonie Threatt – present

Pat Bryson – present

Gary Garcia – present

Scott Travis – not present

ATAC has prioritized the following technology projects as high priority for 2014-2015. The IT Governance group is working on each project to identify employee time and additional resources to move each initiative forward.

• OneCard System improvement/replacement
• Improved Room Scheduling Software
• Banner workflow for various business events
• DegreeWorks
• Digital Signage

Items are brought to ATAC by our constituents that represent our administrative areas. The group votes on all the requests and assigns them priority levels based on their campus impact.