End of fiscal year procurement deadlines

Purchasing Director Renee Vigil reminds the campus that State Fiscal Rules require goods to be received and invoiced on or before June 30, 2010, for a purchase to be paid from this fiscal year’s appropriation. If you cannot meet the delivery requirement you must cancel the encumbrance or assume the liability in fiscal year 2011.

  • Purchase of goods $10,000 or greater require a formal bid process,    contact the Purchasing no later than April 10 to start the process.
  • Requests for standard products of furniture and seating, from Correctional Industries, must be received by April 30. If requesting specialty products, contact the Purchasing Office immediately. All office furniture, regardless of the price, size, etc., must be purchased from Correctional Industries unless a waiver is granted. Contact the Purchasing Office for additional information and waiver approval.
  • Any procurements requiring a formal contract can take-up to 90 days or more, please contact the Purchasing Office immediately to begin the process
  • Procurement Card purchases must post to PVSNet on or before June 25, and must be received by June 30, 2010 to be paid from this year’s appropriations.

Please keep in mind vendors are inundated with product requests as other agencies are trying to meet their end of fiscal year procurements as well. Therefore, please submit your requests as soon as possible, to help ensure your purchase deadline is met for this fiscal year

Contact the Purchasing Office with any questions regarding these deadlines x7526.

Author: jmwaecht

Assistant to the President for Communications
Editor/Designer of alumni magazine – A-Stater